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The DA 31 form, officially titled "Request and Authority for Leave," serves as a crucial document for military personnel seeking to take time off from their duties. This form is essential for documenting requests for various types of leave, including annual leave, emergency leave, and even leave associated with permanent changes of station. It is governed by the Privacy Act of 1974, which ensures that the information provided is handled with confidentiality. The form requires detailed information from the requester, such as their name, rank, and DOD ID, as well as specifics about the leave being requested, including dates and type of absence. Additionally, it includes sections for supervisor and approving authority signatures, ensuring that all requests are properly vetted and authorized. The DA 31 also outlines the procedures for requesting both chargeable and non-chargeable leave, making it a comprehensive tool for managing military leave. By following the guidelines set forth in AR 600-8-10, service members can effectively navigate the leave process, ensuring that their requests are submitted accurately and in a timely manner.

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Common mistakes

  1. Failing to include the Control Number at the top of the form. This number is essential for tracking your request.

  2. Not providing your full name in the correct format. Ensure you write your last name first, followed by your first name and middle initial.

  3. Omitting your DOD ID. This number is critical for identification and processing.

  4. Incorrectly entering your rank. Double-check to ensure it matches your current status.

  5. Using the wrong date format. Remember to use YYYYMMDD throughout the form.

  6. Leaving out your leave address. Include your complete street address, city, state, ZIP code, and phone number.

  7. Not specifying the type of absence correctly. Make sure to check the appropriate box for your leave type.

  8. Failing to fill in the dates for your requested leave. Provide both the start and end dates clearly.

  9. Forgetting to sign the form. The signature of the requestor is necessary, and a supervisor can sign on your behalf if needed.

  10. Neglecting to include remarks if applicable. Use this section to clarify any special circumstances regarding your leave.

Guide to Writing Da 31

Filling out the DA 31 form is an important step in requesting leave. After completing the form, it needs to be submitted to the appropriate authorities for approval. Make sure all information is accurate and complete to avoid delays in processing.

  1. Locate the DA 31 form, which is available online or through your unit.
  2. Fill in the CONTROL NUMBER at the top of the form.
  3. In PART I - REQUESTOR INFORMATION, provide your NAME (Last, First, Middle Initial).
  4. Enter your DOD ID number.
  5. Fill in your RANK.
  6. Provide the DATE in the format YYYYMMDD.
  7. Enter your LEAVE ADDRESS including street, city, state, ZIP code, and phone number.
  8. Provide details of your ORGANIZATION, STATION, POC EMAIL AND PHONE NUMBER.
  9. Select the TYPE OF ABSENCE by checking the appropriate box (e.g., Chargeable, Non-Chargeable, or Combination).
  10. Fill in the FROM date (YYYYMMDD) and TO date (YYYYMMDD) for your leave.
  11. Enter the TOTAL DAYS REQUESTED.
  12. Complete the sections for ACCRUED LEAVE, CHARGEABLE LEAVE REQUESTED, and NON-CHARGEABLE ABSENCE REQUESTED as needed.
  13. Sign the form as the REQUESTOR and include the DATE of your signature.
  14. Provide your SUPERVISOR NAME, TITLE, RANK/GRADE, and their recommendation (Approval or Disapproval).
  15. Ensure your supervisor signs and dates the form.
  16. Fill in the APPROVING AUTHORITY NAME, TITLE, RANK/GRADE, and their action (Approved or Disapproved).
  17. Have the approving authority sign and date the form.
  18. Complete the sections for DEPARTURE, EXTENSION, and RETURN authority signatures as needed.
  19. Include any REMARKS if necessary.

Documents used along the form

The DA 31 form is a critical document for military personnel requesting leave. However, several other forms and documents often accompany it to ensure the leave process runs smoothly. Here’s a brief overview of these essential documents.

  • DA Form 4187: This form is used for personnel actions. It can request changes in duty status, such as a change in leave dates or types of leave. It helps to document any adjustments that need to be made after the initial leave request.
  • DA Form 5001: This form serves as a record of the member's leave balance. It provides a clear view of how much leave has been accrued and how much is available for use, which is vital for planning future leave.
  • DA Form 3349: This form is used for physical profiles. If a service member has a medical condition that affects their ability to take leave, this document outlines those limitations and is important for ensuring proper leave management.
  • Room Rental Agreement Form: For those renting a room in New York, the comprehensive Room Rental Agreement details the essential terms and conditions necessary for a clear understanding between landlords and tenants.
  • DD Form 214: This form is the Certificate of Release or Discharge from Active Duty. While not directly related to leave, it is important for service members transitioning out of the military to understand their leave entitlements and benefits.
  • DA Form 1059: This form is used for academic evaluation reports. If a service member is attending school during their leave, this document can help track their progress and any educational benefits related to their leave.
  • DA Form 2823: This is a sworn statement form. If a service member needs to provide evidence or clarification regarding their leave, this document can be used to formally record their statement.
  • SF 50: This is a Notification of Personnel Action form. It documents changes in a service member's employment status, including leave, and is often required for administrative purposes.
  • DA Form 7652: This form is used to request a leave extension. If circumstances change and more time is needed, this document allows service members to formally request additional leave days.
  • DA Form 1: This form is a record of emergency leave. If a service member needs to take leave for family emergencies, this document helps to streamline the process.

In summary, while the DA 31 form is crucial for leave requests, these other documents play important roles in managing leave effectively. Familiarity with these forms can help service members navigate the leave process with greater ease.