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The Roof Inspection Form is a crucial tool for assessing the condition of residential roofs. It serves as a comprehensive checklist that guides inspectors through various aspects of roof evaluation, ensuring that all important details are documented. Key sections of the form include basic information about the structure, such as the inspection date, inspector name, and structure details like its type and address. Additionally, the form collects contact information for both the property owner or manager and the roofing company responsible for maintenance. Past maintenance and repair work is also noted, which helps to understand the roof's history and any previous issues that may have been addressed. The form prompts inspectors to note the date of the last inspection and whether any changes have occurred since then, including alterations to the building's use or roof structure. It also inquires about any leaks, emergency repairs, and the overall condition of various roof components, such as the roof deck, walls, and drainage systems. Inspectors must categorize the condition of each component as good, fair, or poor, and provide detailed descriptions of any problems identified. The inclusion of a photographic record section further enhances the documentation process, allowing for visual evidence to accompany written observations. Overall, the Roof Inspection Form is an essential resource for maintaining the integrity and safety of residential roofs.

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Common mistakes

  1. Failing to provide accurate inspection dates. This can lead to confusion about when the inspection took place.

  2. Not including contact information for the roofing contractor. This information is crucial for follow-up questions or concerns.

  3. Leaving out details about previous maintenance or repair work. This history is important for understanding the roof's current condition.

  4. Neglecting to indicate whether the roof is guaranteed. This can affect future claims or repairs.

  5. Forgetting to describe any changes or additions made to the roof since the last inspection. These changes can impact the roof's integrity.

  6. Not specifying the conditions during leakage events. Details like weather conditions help assess the severity of the issue.

  7. Failing to document any emergency repairs performed. This information is vital for understanding the roof's maintenance history.

  8. Overlooking the need to mark the condition codes accurately. This is essential for assessing the urgency of repairs needed.

  9. Not keeping copies of the inspection forms and any photographic evidence. This documentation is important for future reference.

Guide to Writing Roof Inspection

Completing the Roof Inspection form requires attention to detail and accurate information about the structure and its roofing conditions. Follow the steps outlined below to ensure all necessary information is captured correctly.

  1. Enter the Inspection Date in the designated space.
  2. Fill in the Inspector name.
  3. Provide the Structure Information including the Structure ID, Used For, Job No., Year Roof Applied, and a brief Structure Description.
  4. Select whether the structure is Permanent or Temporary.
  5. Indicate the Building Type by checking the appropriate box: Single-family, Apartments, Multi-family, or Other.
  6. Fill in the Resident Key Contact Name.
  7. If the owner or manager contact is different, provide the Owner/Mgr. Contact name.
  8. Complete the Structure Address, including City/ST/Zip.
  9. Provide the Owner/Mgr. Phone and E-Mail.
  10. Enter the Roofing Contractor Company name and Address.
  11. List the Roofing Company Contact and their City/ST/ZIP.
  12. Fill in the Roofing Company Phone and E-Mail.
  13. In the Previous Maintenance and Repair Work section, briefly describe any work done, including dates and who performed it.
  14. Record the Date of Last Inspection.
  15. Indicate if the roof is guaranteed by checking Yes or No and attach a copy of the guarantee if applicable.
  16. Answer whether the occupancy or use of the building has changed since the last inspection, and provide details if applicable.
  17. State if any changes, additions, or new penetrations have been made to the roof since the last inspection, and describe them.
  18. Indicate if there has been any leakage and describe the conditions.
  19. Note whether emergency repairs were performed and provide a description.
  20. For the Code Condition section, mark the appropriate condition (G, F, P) for each item listed, including Interior Roof Deck, Walls, Exterior Walls, Drains/Downspouts, Penetrations, Conduit or Pipe, Membrane/Shingle General, Miscellaneous, and Photographic Record.
  21. Make sure to keep copies of the inspection forms and any photographic evidence with the Roof Historical Record.

Documents used along the form

In the context of roof inspections, several additional documents and forms are often utilized alongside the Roof Inspection form. Each of these documents serves a specific purpose, ensuring a comprehensive evaluation and record of the roofing system's condition. Below is a list of four commonly used forms and documents.

  • Maintenance Log: This document records all maintenance activities performed on the roof, including routine inspections, repairs, and any other work completed. It provides a historical account that can help identify patterns or recurring issues over time.
  • Repair Work Order: This form is used to document any repair requests made by the property owner or manager. It includes details about the nature of the repairs needed, the timeline for completion, and the contractor responsible for the work.
  • Warranty Documentation: If a warranty is associated with the roofing system, this document outlines the terms and conditions of the warranty coverage. It is essential for understanding what repairs or replacements may be covered in the event of roofing issues.
  • Power of Attorney Form: This document is essential for those looking to appoint someone to make important decisions on their behalf. Understanding this form is crucial for future planning and welfare, and you can find a helpful resource at newyorkform.com/free-power-of-attorney-template.
  • Roof Plan: A roof plan provides a detailed layout of the roof, including dimensions, slopes, and locations of various features such as vents and drains. This visual representation aids inspectors and contractors in identifying areas of concern during evaluations.

Utilizing these documents in conjunction with the Roof Inspection form enhances the overall assessment process. This comprehensive approach helps ensure that all aspects of the roofing system are thoroughly evaluated and documented, ultimately supporting informed decision-making regarding maintenance and repairs.